Executive Assistant / Secretary

Nationally recognized law firm is seeking an Executive Assistant to the Executive Director, Chief Financial Officer and Director of Human Resources. Responsibilities include providing support for a wide range of administrative functions including the maintenance of partnership and Executive Committee files, maintenance of firm policy and procedure manuals and other documentation, maintenance of firm administrative files including vendor and contract files,  calendaring and coordination of firm special events (both client facing and internal) in conjunction with other firm departments, tracking daily client receipts and reconciliation of firm credit cards, oversight of travel arrangements for administrative personnel, and coordination of ED, CFO and Dir. Of HR calendars, meetings and conference calls.  Frequently interfaces with parties outside the firm including service providers and firm clients as well as interacting with all levels of personnel internally on a daily basis.  Excellent communication and analytical skills, personal initiative and good judgment as well as the ability to maintain and respect confidentiality are all essential to the position.

 

If you are an experienced Executive Assistant / Secretarywho would like to work for an A-tier law firm with great benefits and very competitive compensation structure, please apply for professional consideration for professional consideration.

QUALIFICATIONS:
*Requires at least 10+ years of experience working in an Executive Assistant / Secretarycapacity for a law firm or legal department
*Requires experience assisting a Chairman or senior-level Partner of a law firm or legal department

*Requires experience preparing complex travel arrangements, high profile client contact, calendaring appointments, preparing correspondence, screening phone calls, etc.

*Requires advanced skills in working with Microsoft Office Suite
Requires very strong communication skills and a team player attitude

*Represents basic qualifications for this Executive Assistant / Secretary position.  To be considered for this position you must at least meet the basic qualifications.

 

Hours: 7.5 hour day

Salary: DOE

Firm offers an exceptional benefits package that includes Medical / Dental coverage, PTO, retirement plan, profit sharing, bonus structure, etc.

Matura Farrington is an EEOC employer

Please send Microsoft Word resume to jp@matfar.com

Job Order # 28740

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