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Litigation Secretary – Fisher & Phillips

Fisher Phillips – national employment and labor law firm. With over 390 attorneys in 32 offices nationwide. 3:1 desk (1 partner 2 associates) 25 attys in downtown and growing

Primary Responsibilities 

Prepare and format briefs, pleadings, correspondence and other legal documents.

Prepare and process new client/matter requests.

File legal documents with state and federal courts (electronic and traditional filings).

Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.

Update and maintain client files, including electronically in document management system.

Maintain attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).

Arrange meetings and conference calls; may order meals, refreshments, and equipment as requested.

Coordinate travel arrangements for assigned attorneys.

Accurately enter, review and revise timekeeper time entries including consistent identification of litigation codes, when applicable.

Prepare expense reimbursement requests for assigned attorneys in a timely and accurate manner.

Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.

Provide assistance to visitors, paralegals and attorneys whose secretaries are absent, and accept overflow work from other secretaries.

Personal Attributes

 

Possesses a strong understanding of and abides by the policies and procedures of the firm and office.

Maintains an exceptional customer service attitude and demeanor at all times.

Demonstrates flexibility and willingness to pitch in wherever needed.

Demonstrates a positive attitude and is approachable.

Adapts well to fluctuations in workload and changes in responsibilities.

Maintains a professional demeanor in high-stress situations.

Presents written communications that are concise and accurate.

Exhibits confident and professional verbal communication skills.

Effectively communicates with internal and external clients, including vendors.

Answers questions clearly and thoroughly.

Contributes to an atmosphere of teamwork and congeniality.

Maintains high productivity with minimal instruction and supervision.

Skills and Abilities 

 

Ability to accurately format documents which adhere to firm standards for format, style and quality, including table of contents and table of authorities.

State and federal court filing experience (manual and electronic).

Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time.

Communication: Possess excellent verbal and written communication skills.

Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.

Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently; availability to work overtime as needed. 

Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.

Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.

Technical Skills: Strong skills in MS Outlook, Word, Excel and PowerPoint; ability to use phone system, copier, scanner, fax, and printer.  DeskSite (or other comparable document management system), CompuLaw (Aderant knowledge is a plus).

Minimum Qualifications

 

High school diploma or GED required (college degree is preferred, but not required).

Five years of experience as a litigation legal secretary required; labor and employment experience is preferred, but not required.

By JP Holmes
Thursday, 4/25/2019


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