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Senior Billing Specialist

Senior Billing Specialist

Position Summary

The Senior Billing Specialist will have responsibility for managing and executing billing and coordinating eBilling. The Senior Specialist must be service oriented and can work easily with a broad range of people and companies, including frequent and ongoing contact with firm attorneys, staff and clients. The Senior Specialist must possess experience in billing and finance. The Senior Specialist is responsible for the continue training of Junior Billing Specialists. This is not an information technology position, but candidate must be technologically savvy with the ability to learn and use billing software, collections software, and eBilling programs. The Senior Specialists may be asked to assist with billing communication and data management and distribution. The Senior Specialist must be organized and can perform duties without constant monitoring but must also keep direct supervisor and firm management updated frequently.

Primary Responsibilities

  • Prepare prebills and/or drafts in proper format, at the beginning of each billing cycle for all assigned attorneys and verify prebills capture all unbilled time. Log and distribute same to assigned attorneys for editing.
  • Log returned and edited prebills/drafts, then perform edits in Prebill Viewer/Aderant (time & billing software). Ensure adherence to client billing guidelines and attorney preferences. Ensure attorney adherence to internal protocols (e.g., billing or collection write off approvals, sending reminders to attorneys regarding deadlines).
  • Prepare and print finals for attorney signature. Log and distribute same to attorneys. Once approval is secured for finalizing, send to finance for posting. After receiving verification of posting from finance then mail paper invoices, eBilled or email client for payment.
  • Track and research unapplied credit and trust balances monthly. Upon approval from client and attorney or department manager, apply to invoices or request refund checks as appropriate. Notify finance of client or matter updates to contacts, billing guidelines, etc.
  • Assist with ongoing training of Junior Billing Specialists.
  • Access and update eBilling vendor sites for clients.
  • Assist with billing support in all offices as needed.
  • Assist billing department and accounting department as needed.

Personal Attributes

  • Strong leadership skills.
  • Excellent written, oral, and interpersonal communication skills.
  • Highly self-motivated, self-directed and attentive to detail.
  • Ability to effectively prioritize and execute tasks in a high-pressure environment.
  • Extensive experience working in a team-oriented, collaborative environment.
  • Ability to foster and grow positive team oriented working relationships.

Skills and Abilities

  • Demonstrated problem-solving abilities.
  • Knowledge of the firm business process and business operations.
  • Knowledge of Excel and ability to create and maintain spreadsheets.
  • Superior knowledge of the firm’s goals and objectives.
  • 5 years billing experience, preferably with a law firm.
  • Aderant legal billing software experience preferred. Other legal billing software accepted.
By Janet Semino
Wednesday, 9/25/2019

Los Angeles Legal Staffing Recruiter