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Billing – NKSFB

NKSFB – Company on the West Side near the 405 fwy

The Billing Specialist is responsible for full-cycle monthly billing functions, including confirming preparing pre-bills, preparing final bills, and delivery to clients. The Billing Specialist has knowledge of and adheres to clients’ billing arrangements. This position may also perform a variety of other accounting duties according to established firm policies and procedures.

Essential Job Functions:

Prepare and distribute pre-bills, prepare final bills, deliver bills to clients
Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, flat fee arrangements, etc.)
Ability to handle a high volume of bills per month
Review and verify accuracy of billing and supporting documentation
Has knowledge of and adheres to client billing arrangements
Assure conformity with the firm’s accounting, billing and collection policies and controls and ensure integrity of the firm’s financial and operating information
Ability to effectively interact and communicate with partners, business managers, account executives, bookkeepers and executive assistants.
Research and respond to inquiries regarding billing issues and problems
Communicate with intake specialist when client and/or matter files need to be updated in finance software, including opening and closing files
Coordinate, monitor and process retainer funds, approved markdowns, write-offs and necessary account adjustments
Respond to client inquiries/questions in a timely manner and escalate issues as needed to firm management or responsible billing Partner as needed
Coordinate ad hoc projects at the request of clients, partners, and firm management
Prepare various reports and analyses, as requested
Assist partners and staff with time and billing software questions or technical problems
Assist partners and staff in understanding billing processes, policies and procedures
Assist with Accounts Receivable and Collections efforts to resolve or prevent billing errors
Act as back-up to billing positions
Apply customer payments; research and solve payment discrepancies.
Assist with special projects and analysis as directed
Utilizes finance software programs to perform duties and responsibilities
Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.

Essential Skills and Experience:

Minimum of 3 years of experience as a Billing Specialist working in a professional services environment
Bachelor’s degree preferred, but not required
High level of proficiency with technology including Microsoft Office Suite applications
Time and Billing Software experience
Excellent organizational skills and the ability to handle multiple priorities and to prioritize assignments
Ability to show strong attention to detail
Creative problem solving abilities
Work independently, taking initiative to move projects to conclusion
Must be a team player, detail oriented and organized, self-starter, able to manage multiple projects effectively, and able to work well under pressure of deadlines
Must have sense of urgency relating to client requests and should be able to meet deadlines
Excellent customer service acumen
Ability to interface with partners, associates, clients, vendors, managers and staff, and establish effective working relationships throughout operational groups
Skills to coordinate various resources to help others meet their objectives
Ability to communicate effectively orally and in writing
Maintain confidentiality of client information
Should have ability to work in fast-paced environment

By Janet Semino
Tuesday, 6/11/2019

Los Angeles Legal Staffing Recruiter