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Billing – Manatt, Phelps & Phillips

We currently have a great  opportunity for a Biller in our Los Angeles office. This position will process a large volume of bills on a monthly basis.  Bills will need to be processed accurately and timely in accordance with billing attorney instructions, client guidelines, and billing department policies and procedures.

Essential Job Functions:

  • Review and edit pre-bills according to billing attorney instructions and client billing guidelines.
  • Accurately and timely process high volume of bills each month, including complex bills with requirements such as split party billing and multiple discounts by matter for client-level bills.
  • Create and maintain accurate and up-to date client and/or billing attorney specific billing instructions.
  • Communicate effectively with attorneys, assistants and clients to solve problems that arise during the billing process and to ensure that bills are mailed timely.
  • Familiarize self with special fee arrangements for clients and act as resource to billing  attorneys on how to best implement arrangements.
  • Review client and matter setup for accuracy and consistency.
  • Clearly articulate Firm’s billing policies, including policies on write-offs and carry forwards to billing attorneys and their assistants.
  • Monitor carry forwards and write-offs and alert Billing Manager of problems.
  • Coordinate with Accounts Payable to ensure that all costs are captured timely, particularly in the case of an out-of-cycle invoice, such as when a closing occurs.
  • Troubleshoot with Collections to resolve billing issues resulting in payment problems.
  • Create billing schedules and bill and payment analyses as required.
  • Assist with special billing projects as needed


  • Must have solid basic math skills, including adding, subtracting, multiplication, division and calculating percentages.
  • Previous experience in a business/accounting/billing background required.
  • BA or AA degree preferred.
  • Excellent spelling and grammar skills.
  • Must have a demonstrated proficiency with Word and Excel.
  • Knowledge of billing systems such as Aderant or Elite highly preferred.
  • Ability to quickly grasp processes and procedures and apply them to everyday tasks.
  • Ability to prioritize, organize workflow and complete tasks in a timely manner.
  • Must have strong attention to detail.
  • Ability to follow instructions accurately.
  • Should have a systematic and structured approach to problem solving.
  • Ability to communicate and implement practical solutions.
  • Ability to work independently as well as part of a team.
  • Ability to work well under pressure and stay focused on accomplishing the task.
  • Exercises good judgment.
  • Should have the ability to communicate effectively with all levels of the organization both verbally and in writing.
  • Ability to adapt to different work styles and to changing circumstances while adhering to Firm policies and billing guidelines.
By Janet Semino
Monday, 7/8/2019

Los Angeles Legal Staffing Recruiter