Records and Office Services Specialist

 

Top-tier national law firm is currently seeking a Records and Office Services Specialist for their San Francisco office.  This is a great opportunity to be a part of a growing firm. Office Services / Records Specialist will oversee the smooth and efficient function of the day-to-day office operations.

Primary responsibilities include:

  • Contacting all vendors regarding furniture, cleaning, contractors, and access
  • Coordinating activities related to incoming and departing attorneys
  • Managing facilities work orders
  • Coordinating the logistics of the firm’s mail, messenger, fax, and duplicating departments
  • Reviewing invoices for accuracy of client name, billing number and special instructions
  • Working with firm personnel to provide records services including receiving file requests, creating and organizing files, general filing, court document indexing and other related tasks
  • Other responsibilities as assigned

Requirements:

  • *2-5+ years of experience in records and facilities/office services
  • *Must have prior legal records department experience, with experience using an online records management application (File Surf preferred)
  • *Ability to multi-task, with high levels of organization and detail orientation
  • *Must be able to lift up to 50lbs on a regular basis
  • *Strong verbal and written communication skills is required
  • *Must be able to anticipate firm needs
  • *Must be proficient with Microsoft Office Suite

*Represents basic qualifications for this Office Services / Records Specialist position. To be considered for the Office Services / Records Specialist position you must at least meet the basic qualifications.

Matura Farrington will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

To be considered for this Office Services / Records Specialist position, please submit your resume to stephanie@matfar.com

 

JO # 32786

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